C. H. Booth Library Amended Minutes
Regular Board of Trustees Meeting
May 8, 2012
Present: Dan Cruson, Tom D’Agostino, Carolyn Faxon, John Godin, Colleen Honan, Mary Kelley, Bill Lavery, Martin Margulies, Bill McCarthy, Jennifer Reilly, Martha Robilotti, Moira Rodgers, Michelle Rosenthal, Peter Stern, John Trentacosta and Janet Woycik
Staff Present: Brenda McKinley, Beryl Harrison, Andrea Zimmerman
Absent: Mark Principi, Nancy Reidy, Paul Sirois,
Meeting called to order at 7:00 pm by Martha Robilotti, President
Consideration of Minutes: Bill Lavery moved to accept the minutes of the April 2012 meeting, John Godin seconded, and the motion was unanimously accepted.
Public Participation: None
President’s Announcements: Martha Robilotti distributed a pamphlet from the Newtown Forestry Association
Treasurer’s Report: Bill McCarthy, treasurer, presented and discussed the Director's Budget.
Mr. McCarthy shared the Funds Provided by the Friends Revenue and Disbursement statement.
Accounting for grant-related expenditures has been changed as voted on in the April meeting. Grant expenditures will be a separate line item instead of being included in the respective departments' budgets to better reflect the restricted nature of grant funds.
Report of the Library Director: Janet Woycik’s reports were distributed electronically.
A revised Director's Report was requested with Director's Goals deleted.
A recommendation was made to report acquisitions and circulation to include e-books. Mr. Trentacosta recommended that the staff look at other ways to report the data to indicate trends.
Committee Reports:
Policies and Personnel: Moira Rodgers stated that the new employee handbook has been distributed to the Board, commentary has been accepted and it is ready to go to the attorney for review.
Bill Lavery moved to send the handbook to the town attorney. John Trentacosta seconded. Unanimous approval.
Fund Raising: John Godin announced that new volunteers will be helping with the annual road race.
A meeting regarding the Benefactor Reception will be scheduled soon. The reception will be held in September.
Building, Grounds, and Interior: Tom D’Agostino reported on the exterior painting progress. In the process it was discovered that 26 shutters will need to be replaced due to deterioration. The cost is $8,900.
Bill Lavery moved to pay for the shutters with the Capital Reserve. Martin Margulies seconded. Approval was unanimous.
Mr. D'Agostino also reported that the hot water heater and regulator have been replaced. Other repairs are ongoing.
Long Range Planning: None.
Friends of the Library Liaison: Peter Stern reported that a large donation of books came in.
Art Liaison: Michelle Rosenthal shared upcoming events.
Historical Liaison: Dan Cruson reported on old library records found in the vault.
Nominating Committee: Bill Lavery reported that there will be an opening for a trustee as Marty Margulies term ends this year.
Old Business: None
New Business : Colleen Honan, Board Representative for the Friends of the Library Visions Committee reported on approved projects including a pre-k reading program, teen music and creative writing, textile presentation and a workshop on document preservation. There was discussion about some proposed projects that will need to be included in the regular library budget.
Bill Lavery moved to enter executive session to discuss Director's review. Dan Cruson seconded. Motion passed unanimously.
Entered executive session at 8:13.
Ended executive session at 8:40.
John Godin moved to accept the recommendations made during executive committee to defer the Director's review until September 2012. Michelle Rosenthal seconded. Approval unanimous.
Move to adjourn by Martin Margulies, seconded by Peter Stern. Approval was unanimous.
Meeting adjourned at 8:50 pm.
Respectfully submitted,
Jennifer Reilly
Secretary
CH Booth Library Board of Trustees
C. H. Booth Library Minutes
Regular Board of Trustees Meeting
May 8, 2012
Present: Dan Cruson, Tom D’Agostino, Carolyn Faxon, John Godin, Colleen Honan, Mary Kelley, Bill Lavery, Martin Margulies, Bill McCarthy, Jennifer Reilly, Martha Robilotti, Moira Rodgers, Michelle Rosenthal, Peter Stern, John Trentacosta and Janet Woycik
Staff Present: Brenda McKinley, Beryl Harrison, Andrea Zimmerman
Absent: Mark Principi, Nancy Reidy, Paul Sirois,
Meeting called to order at 7:00 pm by Martha Robilotti, President
Consideration of Minutes: Bill Lavery moved to accept the minutes of the April 2012 meeting, John Godin seconded, and the motion was unanimously accepted.
Public Participation: None
President’s Announcements: Martha Robilotti distributed a pamphlet from the Newtown Forestry Association
Treasurer’s Report: Bill McCarthy, treasurer, presented and discussed the Director's Budget.
Mr. McCarthy shared the Funds Provided by the Friends Revenue and Disbursement statement.
Accounting for grant-related expenditures has been changed as voted on in the April meeting. Grant expenditures will be a separate line item instead of being included in the respective departments' budgets to better reflect the restricted nature of grant funds.
Report of the Library Director: Janet Woycik’s reports were distributed electronically.
A revised Director's Report was requested with Director's Goals deleted.
A recommendation was made to report acquisitions and circulation to include e-books. Mr. Trentacosta recommended that the staff look at other ways to report the data to indicate trends.
Committee Reports:
Policies and Personnel: Moira Rodgers stated that the new employee handbook has been distributed to the Board, commentary has been accepted and it is ready to go to the attorney for review.
Bill Lavery moved to send the handbook to the town attorney. John Trentacosta seconded. Unanimous approval.
Fund Raising: John Godin announced that new volunteers will be helping with the annual road race.
A meeting regarding the Benefactor Reception will be scheduled soon. The reception will be held in September.
Building, Grounds, and Interior: Tom D’Agostino reported on the exterior painting progress. In the process it was discovered that 26 shutters will need to be replaced due to deterioration. The cost is $8,900.
Bill Lavery moved to pay for the shutters with the Capital Reserve. Martin Margulies seconded. Approval was unanimous.
Mr. D'Agostino also reported that the hot water heater and regulator have been replaced. Other repairs are ongoing.
Long Range Planning: None.
Friends of the Library Liaison: Peter Stern reported that a large donation of books came in.
Art Liaison: Michelle Rosenthal shared upcoming events.
Historical Liaison: Dan Cruson reported on old library records found in the vault.
Nominating Committee: Bill Lavery reported that there will be an opening for a trustee as Marty Margulies term ends this year.
Old Business: None
New Business : Colleen Honan, Board Representative for the Friends of the Library Visions Committee reported on approved projects including a pre-k reading program, teen music and creative writing, textile presentation and a workshop on document preservation. There was discussion about some proposed projects that will need to be included in the regular library budget.
Bill Lavery moved to enter executive session to discuss Director's review. Dan Cruson seconded. Motion passed unanimously.
Entered executive session at 8:13.
Ended executive session at 8:40.
John Godin moved to accept the recommendations made during executive committee to defer the Director's review until September 2012. Michelle Rosenthal seconded. Approval unanimous.
Move to adjourn by Martin Margulies, seconded by Peter Stern. Approval was unanimous.
Meeting adjourned at 8:50 pm.
Respectfully submitted,
Jennifer Reilly
Secretary
CH Booth Library Board of Trustees
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